Why are writing skills important for every job and how to improve yours

It’s never been a better time to be a writer - or aspire to become one! 

Writing has become the fastest and most efficient way of information nowadays. It has become a crucial skill one should have in order to deliver the right message. Those who follow the articles posted on our website, already know that as a company we have a special focus on writing and sharing our experiences.

Even if writing is not a core component of our professional duties, we use our writing skills every day to communicate with others through text, including Slack, emails, reports, presentations, etc. In fact, strong written communication skills have quickly become one of the top requirements employers are looking for, regardless of the job they’re hiring to fill.

Working in a software company doesn’t mean that everything you write is code or a programming language. For us, it is very important that everyone finds themselves in the great “ocean” of writing. This is because the act of writing implies a whole process of knowing the things around you. And, it goes even further. The act of writing implies the process of self-knowledge. Only when someone intends to write does it arouse curiosity about the things around them. 

When our programmers write, they bring a whole other side of their perspective. Although technical and linguistic skills are different, the act of writing brings these two skills together to create something powerful. The more we write, the better we understand what we are doing. And when we do that, we get to know ourselves better.

In Kutia we have created a culture where in addition to the usual work, we pay attention to the development of expressive skills. This is because we see the potential of our team which overcomes the boundaries of staying simply within defined frameworks.

How can writing skills help us at work?

Communicate better through emails. Writing skills help you communicate better by saving your time with meetings. That is because when you have strong writing skills, you can communicate the right message through email, without fading into unnecessary details. These skills ensure readers understand the key points of what you’re trying to get across, come away with the ideas and impression you want them to, and, in many cases, take action to do whatever you’re hoping they’ll do.

Create better relationships with your colleagues. Being able to communicate clearly through writing will help your work go more smoothly, increase the chances you get what you want and need from others, prevent misunderstandings, and allow your colleagues to feel informed and included. This ultimately strengthens your professional relationships.

Follow these 5 stages and become a great writer:
  1. Research

This is the first and most important step. Don’t start writing a single word, without researching the topic you’re writing about. You need to make sure that the information that you’re gathering is up to date and accurate. Define what content you want to use to support your ideas. The research stage involves learning about your target customer, evaluating sources for strength and credibility, talking to experts, reviewing and analyzing data, or talking to other members of your team.

  1. Planning 

This stage involves creating a structure of your information and outlining the parts of the writing process. Creating and following an outline ensures you’re incorporating all the important information in the right order and not being repetitive or straying too far from your point. When you do this, you may find out the key information that is missing. 

  1. Grammar and Clarity

Knowing the basic grammar rules of any language you’re writing in, English or Albanian is crucial for communicating the right information.  Grammar is the set of rules governing language usage. It’s what guides everyone to communicate in a similar way and, as a result, understand each other more. It is necessary to know how to construct a clear, easy-to-read, and understandable sentence in order to communicate in writing.

4. Revising and Editing

The greatest writers in the world came up with their best work by going through their work several times. That is why this is the final and very important part of your writing process. This is where you finalize your thoughts and make sure you are delivering the information you wanted in the first place, by making significant changes to the structure, organization, or content of a piece. This involves proofreading, checking any misspellings or grammar mistakes. 

Conclusion:
  • Good writing skills can help you communicate better and create better relationships with your teammates. 
  • Strong written communication skills are one of the top attributes employers look for, regardless of the job they’re hiring to fill.
  • The act of writing implies the process of self-knowledge. Only when someone intends to write does it arouse curiosity about the things around them. 
  • There are 5 stages that help you become a great writer: Research; Planning; Grammar and Clarity; Revising and Editing.